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We can undertake the scanning of letters, general office documents, plans, drawings and converting them into PDF / TIFF format which can be stored on CD / DVD or hosted online. The information is easily and quickly retrievable from the data captured from indexing or the document itself
Scanning is typically in black and white at 200dpi. We also scan in colour at a higher resolution if required.
The original paperwork can be bar-coded and stored in our deep store at low cost, or confidentially destroyed in an environmentally friendly manner.
Interested In This Service? Call us on 0117 972 5788
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Scan Documents on Demand
- Scan files and documents only when you need them
- Scan on demand is ideal if there are budgetary constraints
- Fast turnaround of documents stored offsite
- No need for repeated retrieval of documents?
- Secure image retention
- Images uploaded onto online document management system were the scanned image can be retrieved by authorised users via secure login
- The scanned image can then be downloaded or distributed as you wish
- Original document barcoded and retained in File Centres secure offsite store
- Secure storage with fast digital retrieval and distribution
Bureau or Legacy scanning services
- We undertake large back scanning projects
- Black and white, or colour scanning
- Standard resolution 200 dpi to high-resolution scanning of up to 600dpi
- Scanning of files, deeds and plans, invoices and patient records
- POD, Finance and pension, Health and safety records
- Ongoing scanning of company records as part of your electronic document management system
- Secure storage with fast digital retrieval and distribution
Document scanning benefits
- Saving on space
- Time to search for records
- Availability of records from any location for authorised users
- Searchable documents
- Allows for the sharing of information
- No licence requirements
- Data entry carried out in the UK not offshore
- Supports disaster recovery
- Redundancy of data ensured by storing data offsite, on backed up media or online
Rule of thumb of gauging volume of records for document scanning
- 1 CD equal to 2 full four-drawer filing cabinets
- 20,000 images to a Gigabyte, black and white @ 200dpi
- Approximately 185 pages per inch
- Approximately 12,000 pages per 4 drawer cabinet
- Approximately 2000 sheets per A4 box
Take a look at some of the other document management solutions we provide including paper shredding services and data backup solutions.