box and file storage

box management - we don’t look inside the boxes, we track complete boxes and not the contents. When requested, we deliver the whole box, and for some customers this is appropriate.

However, there is the risk of other people in the office ‘borrowing’ from the box while it is on site and a file going astray.

We do not have a minimum order level: required deliveries are on an individual box basis.

file management - the box is barcoded and so are some or all of the files inside. If the file is self-contained, we can deliver it to your premises and return it to the same place later while the box stays in storage.

You may only need access to one file - so why have the whole box?

The tracking of a file is complete in that we can tell you who within your office last requested and returned a file, with associated dates and times.

Once the title has been barcoded, a full history of movement is recorded. Recall may be by file number or box number/file title or by the inventory service if used. There are two options:

All files barcoded: with this option we automatically create an accurate inventory at the time of submission, with recall by file number or title.

Some files barcoded: with this option, files within a box are only barcoded when recalled. This means that the contents of a box are only verified when a request is made and the inventory is built up over time, but there are cost-savings in the long run as a file which is never accessed never gets barcoded.

deep storage involves boxes being held with rare or no access required.

Often this suits a client for whom we have arranged an imaging service and they only require the box when a physical document is required rather than a scanned image.

Other clients require archives to be kept for legal reasons but rarely need access.